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Conferences!

Overview

We are in the unique position to leverage learning opportunities for the majority of our staff on a yearly basis(CONFERENCES!). This focus on advancement and innovation is key to our culture and success. However, researching and planning rests in the hands of the individual. Your team lead or manager may have ideas, but you’ll need to do the follow through.

  1. Take a look at the Conference Requests sheet on Google Drives. This will be where all your details are tracked. You can see what other team mates are doing and a gist of what sort of info you’ll need to gather up.

  2. Team Lead/Manager can assist with “approval”. If it’s related to the work you do this is a short conversation. If it’s overseas and comes with a high cost don’t fret, it is possible, but may need some more discussion.

  3. Your manager can assist with the cost and budget forecasting. Budget forecasts are due the first week of the month of the purchase. Your team lead will help you enter these details into the budget forecast process they use.

    • Don’t book anything until you have a thumbs up from your manager.
    • Cost estimates; should be in as early as possible, ideally 3 months ahead. Don’t miss the train, be prompt. Estimates may include
      • Conference cost
      • Hotel stay
      • Flight/travel
      • Per Diem multiplied by x days of conference < _as of 2023 this averages $55 in the United States, $70 within Major Cities and $80 outside the United States.

  4. AFTER your manager has given their approval USE THE TOOLS BELOW to book travel and lodging. Then use your corporate card to pay for the Conference. Please do not purchase hotel/flights directly on your corporate or personal card.

Tools

  • JHA has negotiated rates and services to help with arranging travel. jhDaily > Quick Links > Travel RezDesk > Book Online
  • Of course there’s an APP for that ^
  • The travel RezDesk page has information on travel policy and UBook FAQs

Corp HQ address

The billing address for corporate credit cards now use your address. However, the headquarters address is listed below should you need it.

663 West Highway 60  
Monett, MO 65708